BuhoConsulting

RETAIL & LOCAL BUSINESSES

From the register to the bank—with the difference explained.

POS sales, processor settlements, refunds, sales tax, cash activity, payroll, and inventory can turn one day of business into several accounting stories.

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Clothing and merchandise displays in a shop

KEY CONCEPT

Sales ≠ bank deposits.

The difference is not automatically an error. A useful reconciliation explains the movement from customer activity to the amount that reaches the bank.

  1. Gross sales
  2. Refunds / discounts
  3. Sales tax
  4. Processor fees / timing
  5. Net deposits

INDUSTRY DASHBOARD PREVIEW

See the moving parts together.

An illustrative view of the categories an owner may want visibility into.

Retail & Local BusinessesMONTHLY VIEW
Gross sales$—
Refunds$—
Sales tax$—
Processor fees$—
Net deposits$—

Illustrative example — available reporting depends on engagement scope and data.

THE BUHO VIEW

What the owner actually needs to understand.

The amount shown as sales in a POS system rarely matches one bank deposit. Refunds, discounts, sales tax, cash activity, processor fees, and settlement timing all affect what arrives.

WHAT WE ACTUALLY TRACK

The details that build the picture.

  • Gross sales and POS deposits
  • Processor and merchant fees
  • Refunds and discounts
  • Sales tax
  • Cash sales
  • Payroll
  • Inventory when appropriate to the engagement

Reporting and tracking depth depend on the package, available data, and agreed engagement scope.

COMMON MONEY LEAKS

Where clarity gets lost.

  • 01Net deposits posted as sales with no fee detail
  • 02Sales-tax cash used for operations
  • 03Refunds and discounts hidden in deposits
  • 04Cash activity recorded inconsistently
  • 05Merchant fees spread across multiple processors

YOUR MONTH WITH BUHO

A routine that turns activity into information.

  1. 01Activity
  2. 02Organize
  3. 03Reconcile
  4. 04Resolve
  5. 05Report
  6. 06Discuss

Meeting cadence and reporting depth vary by package. Not every client receives Advisory-level service.

READINESS SCORECARD

How organized is your foundation?

This educational self-check runs in your browser. Your answers stay in your browser. You can choose to attach only the overall result when sending a request.

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01POS sales reconcile to processor settlements.
02Refunds and discounts are visible.
03Sales tax is recorded separately from revenue.
04Cash sales follow a consistent process.
05Merchant fees are categorized.
06Payroll and inventory activity are within an approved scope.

BRING THIS TO YOUR CONSULTATION

Useful context. Nothing sensitive.

  • Type of store or local business
  • POS and processor systems
  • Sales-tax filing frequency
  • Cash-sales activity
  • Payroll and inventory complexity
  • Number of locations and business accounts

SCOPE TRANSPARENCY

When Buho may not be the right fit.

If an engagement is outside Buho’s normal scope, we will discuss the limits and next steps before you engage us.

  • Enterprise-scale accounting or a large outsourced accounting department
  • Complex assurance, financial-statement audit, review, compilation, or attest needs
  • Large multistate sales-tax programs or specialized systems outside Buho’s scope
  • CFO or advisory workload materially beyond the agreed package
  • Complex inventory, marketplace nexus, or multistate ecommerce work unless separately scoped

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BUHO TOOLS

POS Deposit Reconciliation Explorer

Explore a free educational tool before your consultation.

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