BuhoConsulting

TRUCKING

Accounting built for the road—and the business behind it.

Owner-operators and small fleets deal with mileage, fuel, equipment, factoring, settlements, and tax obligations that do not look like a normal office business.

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A freight truck on an open highway

KEY CONCEPT

A full schedule does not automatically mean a profitable truck.

Revenue is only the first line of the story. A useful bookkeeping system helps show what remains after the recurring costs of keeping the truck moving.

  1. Load payments
  2. Fuel + maintenance
  3. Financing + insurance
  4. Labor + fees
  5. Operating cash

INDUSTRY DASHBOARD PREVIEW

See the moving parts together.

An illustrative view of the categories an owner may want visibility into.

TruckingMONTHLY VIEW
Revenue$—
Fuel$—
Maintenance$—
Truck payment$—
Operating cash$—

Illustrative example — available reporting depends on engagement scope and data.

Bring the moving pieces into one picture.

  • Monthly bookkeeping and business tax support
  • Fuel-card and factoring-statement reconciliation
  • Mileage and driver-settlement data
  • Equipment and major-expense tracking
  • IFTA/IRP-related accounting support where in scope

Reporting depends on the plan

Cost-per-mile, revenue-per-loaded-mile, and other operational reporting are included only when the agreed service tier and data support them.

A clear boundary

Buho supports financial and accounting records. DOT safety, hours-of-service, driver qualification, and legal compliance are outside this service.

THE BUHO VIEW

What the owner actually needs to understand.

A truck can stay busy and still create cash pressure. Owners need to see how deposits, fuel, maintenance, financing, insurance, labor, fees, and draws move together—not just whether the next load pays.

WHAT WE ACTUALLY TRACK

The details that build the picture.

  • Load and payment deposits
  • Fuel and maintenance
  • Truck and trailer financing
  • Insurance and permits recorded in the books
  • Payroll or contract labor
  • Factoring fees where applicable
  • Owner draws and operating cash

Reporting and tracking depth depend on the package, available data, and agreed engagement scope.

COMMON MONEY LEAKS

Where clarity gets lost.

  • 01Factoring fees disappearing inside net deposits
  • 02Fuel and repairs scattered across cards
  • 03Owner draws mixed with operating expenses
  • 04Permit and insurance costs recorded inconsistently
  • 05Maintenance surprises with no visible cash cushion

YOUR MONTH WITH BUHO

A routine that turns activity into information.

  1. 01Activity
  2. 02Organize
  3. 03Reconcile
  4. 04Resolve
  5. 05Report
  6. 06Discuss

Meeting cadence and reporting depth vary by package. Not every client receives Advisory-level service.

READINESS SCORECARD

How organized is your foundation?

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01Business and personal spending use separate accounts.
02Fuel and maintenance are categorized consistently.
03Factoring statements reconcile to deposits.
04Truck and trailer loans are tracked separately.
05Owner draws are clearly identified.
06Monthly reports are reviewed for cash pressure.

BRING THIS TO YOUR CONSULTATION

Useful context. Nothing sensitive.

  • Approximate monthly transaction volume
  • Number of trucks and business entities
  • Bank, card, loan, fuel-card, and factoring accounts
  • Current accounting software
  • Payroll or contract-labor setup
  • Largest bookkeeping or tax pain point

SCOPE TRANSPARENCY

When Buho may not be the right fit.

If an engagement is outside Buho’s normal scope, we will discuss the limits and next steps before you engage us.

  • Enterprise-scale accounting or a large outsourced accounting department
  • Complex assurance, financial-statement audit, review, compilation, or attest needs
  • Large multistate sales-tax programs or specialized systems outside Buho’s scope
  • CFO or advisory workload materially beyond the agreed package
  • DOT safety, hours-of-service, driver qualification, or legal compliance work

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